Privacy Policy
At AppForge Academy, we take your privacy seriously. This Privacy Policy explains how we collect, use, protect, and share your personal information when you visit our website or enroll in our courses. We are committed to transparency and giving you control over your data.
Last updated: November 2025
Location: 436-27 Shichibayashicho, Funabashi City, Chiba Prefecture, 274-0821
What Personal Data We Collect
Information You Provide
- • Contact Information: Name, email address, phone number when you fill out contact forms or register for courses.
- • Course-Related Data: Course preferences, educational background, skill level, and learning objectives.
- • Communication Records: Messages and correspondence you send us through our contact forms or email.
- • Payment Information: Billing details and transaction history for course enrollment (processed securely through third-party payment processors).
Information Collected Automatically
- • Device and Browser Data: IP address, browser type, operating system, device identifiers, and screen resolution.
- • Usage Information: Pages visited, time spent on pages, referring website, clicks, and navigation paths through our site.
- • Cookies and Similar Technologies: We use cookies to enhance your experience. See our Cookie Policy for more details.
Legal Basis for Processing
We process your personal data based on the following legal grounds:
- • Consent: When you provide explicit consent for specific processing activities.
- • Contract Performance: To fulfill our obligations under enrollment agreements and provide course services.
- • Legitimate Interests: For business operations, website improvement, and fraud prevention.
- • Legal Compliance: When required by applicable laws and regulations.
Data Retention Periods
- • Course Records: Retained for 7 years after course completion for educational and regulatory purposes.
- • Contact Inquiries: Retained for 2 years after last contact unless you request earlier deletion.
- • Analytics Data: Anonymized after 26 months in accordance with privacy best practices.
- • Marketing Communications: Until you unsubscribe or request removal.
How We Use Your Data
Course Delivery and Communication
We use your information to respond to inquiries, process enrollments, deliver course content, provide support, and communicate important updates about our programs.
Website Improvement and Analytics
Usage data helps us understand how visitors interact with our website, identify areas for improvement, and optimize the user experience. We use analytics tools to track aggregate trends and performance metrics.
Marketing Communications
With your consent, we may send promotional emails about new courses, special offers, and educational resources. You can opt out of marketing communications at any time.
Data Sharing with Third Parties
We do not sell your personal data. We share data only in these limited circumstances:
- • Service Providers: Payment processors, email platforms, and analytics tools that help us operate our business (all bound by confidentiality agreements).
- • Legal Requirements: When required by law, court order, or to protect our rights and safety.
- • Business Transfers: In the event of a merger, acquisition, or sale of assets (you will be notified beforehand).
How We Protect Your Data
Security Measures
- • Encryption: All data transmitted through our website is encrypted using industry-standard SSL/TLS protocols.
- • Secure Storage: Personal data is stored on secure servers with restricted access and regular security audits.
- • Access Controls: Only authorized personnel have access to personal data, and access is logged and monitored.
- • Regular Updates: Our systems are regularly updated with security patches and vulnerability fixes.
Data Breach Notification
In the unlikely event of a data breach that affects your personal information, we will notify you and relevant authorities within 72 hours as required by applicable data protection laws. We will provide information about the nature of the breach, affected data, and steps being taken to mitigate harm.
Your Privacy Rights
Right to Access
Request a copy of the personal data we hold about you and information about how we process it.
Right to Rectification
Ask us to correct inaccurate or incomplete personal information we have about you.
Right to Erasure
Request deletion of your personal data when it's no longer needed for the purposes it was collected.
Right to Data Portability
Receive your personal data in a structured, commonly used format and transfer it to another service.
Right to Object
Object to processing of your personal data for direct marketing or based on legitimate interests.
Right to Restrict Processing
Request limitation of processing while we verify accuracy or assess your objection.
How to Exercise Your Rights
To exercise any of these rights, please contact us through our contact form or email. We will respond to your request within 30 days and may need to verify your identity before processing your request.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- • Avoid filling out contact forms, account registrations, or any data-submitting features.
- • Disable cookies through your browser settings (see our Cookie Policy for more details).
- • Contact us directly to request the deletion of any previously shared personal data.
We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly in accordance with applicable data protection laws.
Additional Information
Children's Privacy
Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will delete it promptly.
International Data Transfers
Your information may be transferred to and processed in countries outside of Japan. We ensure appropriate safeguards are in place to protect your data in accordance with applicable privacy laws.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting a notice on our website or sending you an email. The "Last updated" date at the top of this policy indicates when it was last revised.
Contact Information
If you have questions about this Privacy Policy or how we handle your personal data, please contact us through our contact form or visit our Contact page for additional contact methods.